The meeting was called to order at 7:00 pm by President John Lindacher who led all present in the Pledge of Allegiance.

He then asked for a moment of silence in remembrance for those who died on 9-11 -2001 and those who died later as a result of the attacks.

He then asked for another moment of silence in memory of Ruth Segars, long time resident and volunteer, who passed recently.

Board members present were:  John, Sandy Lehman, Marianne Donner-Stone, Howard Korn, Sue Wolf and Mike Davis (via phone).  Absent was Sharon Guy.

John gave the Presidents Report which included reminding those present that: 

1. October 14 is next meeting date  for Organization Forum.  
2. Rose needs more volunteers or a Hamptons organization to help at morning coffee.
3. He then gave a presentation on the value of membership which included a breakdown of the cost of dues and values received for the dues.   Cost per member actually  is over $32 and that does not include the time that volunteers donate for Bingo, Can Crushing, Delivering the Herald, set up and tear down for all events, and other various things.

VP, Sandy Lehman shared that she, John and Marianne had attended two meetings with representative of a small group of concerned residents who want a direct vote by residents for the officers of the HOA. The HOA provided the reps with copies of pertinent sections of the Florida State Law 723 which were discussed and explained to them.

Sandy read the pertinent section of 723 stating how the board of directors officers are elected to all present and noted that it states:  “The officers shall be elected annually by the board for one year term.”

It also states, “The board may appoint regular special committees. not to exceed 5 people.  Officers can be removed from office by a majority vote by the board.  Anyone can resign at any time.”

She also shared that one resident has come forward to serve as a member of the  board and we will be in touch with them within the week.

Howard then gave the Treasurer’s report and that report was posted on the Bulletin Board in the Clubhouse gym area near the door.  He stated that there was a net profit for the month of August of $134.00.

John asked if there were any changes or additions to the Treasurer’s Report.  There being none, he asked for a motion to approve them as reported.  Sandy moved to accept the report; Sue seconded.  The motion carried unanimously.

John then asked if there were any changes or addition to the minutes for the August 2025 meeting.  There were none.  Motion to approve minutes as reported by Sandy and seconded by Howard.  The motion carried unanimously.

John then shared that this board and future boards will most likely utilize technology for maintaining a history of Board actions and meetings.  The Boards of the past have used paper records, some of which will still be used and maintained/added to by future boards.  In order to reduce the mountains of paper, it has been suggested that a scanner be purchased to scan existing and future documents for retention, thus insuring that there will be a record.

Sandy moved to approve the purchase of a scanner.   Second by Marianne.  The motion to buy a scanner was approved unanimously.

John has also been in touch with the HOA Attorney regarding the changes to the Prospectus.  After researching his questions she stated that Sun owns the Hamptons and that the State of Florida has approved the changes.  John reminded everyone that October 7th is the date on which the new changes/additions take effect.

Sue Wolf, Welcome Committee and Bingo Chair, then reported that she had called on new residents, 90% of which have joined the HOA.  She the addressed the HOA sponsored Bingo and reported that in July bingo had brought in and paid out over $2,000.   Attendance was 150 people in August.  

John reported that the recycling of cans is a very dirty and sometimes dangerous project. After discussion with the Recycling Chairman and Todd Drew it was decided that recycling bin on the pool deck, which was containing food and other things in the bags including razor blades among the trash, should be removed.   Motion to remove the pool deck recycle bins from the pool deck by Howard.  Second by Sue.  Motion carried unanimously.  John also mentioned that more volunteers needed for the can crushing/recycling program and that anyone wanting to help should reach out to Gary Hubbard or any board member.

Howard gave a report on the progress of a Car Show.  A recent committee meeting was productive, but more help is still needed.  This should be a fun project for all involved.  He still needs help for contacting Co-sponsors, getting plaques and trophies, etc. In addition 20-30 large orange cones will be needed.  He will have more updates as time goes on.

John then opened the floor to residents who have questions.

Questions concerned Movie Night movie selections, the lack of security and that the gates have been open much of the time lately after 7:00.  There was also discussion concerning having a farmer’s market truck in the community once a month or so. 

More questions concerning Statute 723 with regard to the election of Board Officers were asked and why the Bylaws could not/would not be changed to reflect a group’s thoughts and wants.  Again, it was explained that 723 is a law and it states that a HOA’s bylaws mirror what is contained in the statute.

Two people stated that they had applied to walk onto the board in the past two years and that they were not approved.  The answer was that their areas of interest were not the Board’s responsibilities, but Sun’s and they were encouraged to become involved with some of the charities to get a better idea of how to serve the community in the areas they were interested in.

At the end of the questions/discussion Howard offered to contact the FMO regarding the questions about amending the bylaws.  He will report back after talking with FMO representatives in Tallahassee.  

There being no other discussion/questions from those present, John asked for a motion to adjourn.  Motion by Howard; second by Sandy.  Motion carried unanimously.