Meeting was called to order @7:00 by President John Lindacher.

All current board members were present with Marianne Stone present via the telephone.

John reported on the new community forum and on the Statutory Committee’s meeting with Sun Communities representatives.  He explained the results of that meeting during which Sun expressed that they stay within the guidelines when setting the next year’s lot rents. This includes property taxes for each lot.   

He also stated that the Board has learned that Sun is no longer accepting HOA fund for joint projects.  He used an example of grills for a park=like area for residents and the maintenance of the grills as an example.  Sun rejected the offer for this or any other improvements that the Board had spoken about.

After running the numbers, he explained that the Board feels that Sun should share what they will do with the funds for the betterment of the community.  

Sun’s representatives then said that their wish list included road improvements, finishing the beautification project on Southampton Boulevard, refurbishing the dog park which is to include running water, shade trees and benches.

There is also a Veterans Monuments to be installed in front of clubhouse.

They also stated that not only is money going into he aforementioned projects, but into maintaining the lift stations and the pumps noting their age and locations.

They also explained that once a year is all that Sun allows time for a statutory meeting. This is in accordance with Florida State Laws/

John then read a concerned citizen email from Bruce Emmet in which Bruce stated the concerns and the demands of the concerned citizens. 

John then referred to the action plan created in March by this board.  John said that the concern about a website (none for the last two years) was not only met but met before the deadline stated by Marianne Stone.  He stated that this board is in the process of digitalization of records, use of laptops designated for HOA officers only in order to maintain easy access of actions and history for future boards have been purchased.  These will be passed on from the present officers to the new officers.  

He stated that a scanner needed to get the paper information onto the computers or flash drives.

In the office is a copier that no longer works.  Then he addressed what happens when all prior information is lost, such as when lightning struck the office a few years ago.

He then addressed the volunteers. Three volunteers have been vetted in the time period 2024-2025.  Two were referred to some of the charities as their interests were along the guidelines of those committees.  One, Debbie Raine, was asked to join the board. 

John then explained how a person comes onto the board: via election, asked to join (walk-on)  or asked to be considered.  From here he moved on to explain the election process.

Then he explained what the words “ Fiduciary duties” mean and gave a history about how this term came about.  He referred to lawsuit in 1939 which established what “fiduciary” is and that basically no one can profit personally from transactions.

Then he addressed the dues increase and the allocation/reallocation of the funds by the previous board for joint projects which Sun will no longer accept.

He then addressed the demands which had been previously explained earlier in the meeting. .  He explained the difference between what a monthly board meeting is and the annual meeting at which the MEMBERS can bring forth their concerns. 

Also he explained that you must be a member by December 31 of the preceding year.  

Sandy Lehman then explained the need for volunteers to help conduct the voting for the twelve hour period from 7:00 a.m. to 7:00 p.m. on January 15th.    Sign-up sheets for candidates and volunteers will be posted on the community board after meeting.

Treasurer Report.  Howard Korn explained that there are two CDs for $80,730.35 and 30,000.  They leap frog their renewal.  The checking account is kept at a minimum as it doesn’t draw interest.  The Money Market account has $13,000 in it and there is $1,606.40 In the Debit Card account. The Bingo account contains $253.75, and a bill for supplies was just paid so the funds will increase as the bingo games are played through the months.

The Budget for next year is posted.  There will be a change in that as there will be reallocation using the earmarked dollars to cover dues.    John explained that the new board will inherit the budget by the outgoing board.  Actually, this board thinks that a new board should put together their own budget after they take office in all future years.  So, each new board would create a budget by March 1.    Motion to accept the report by Sandy Lehman.  Second by Sue Wolf and the motion was passed unanimously.

CAR SHOW UPDATE The information about the Car Show is going to be put up on the HOA website.  Putters is coming on board as the exclusive food & beverage service for the car show.  It is Important to feed people as many will be here for the entire show hours. This is also a plus as it give exposure to The Hamptons for people who live outside of the community.

Mike Davis and Howard are concentrating on sponsors and have been well received.  This is not an HOA function.  It is a Hamptons function.  Flyers are available and people are excited to learn that there is a car show again at The Hamptons.  There will be a store for Hamptons’ Apparel.  The website will be utilized to for easy entry fees.  The next committee meeting is Tuesday.  Volunteers are needed.  There will also be a putting contest and golf apparel for sale.  

Secretary Report:  The minutes from the previous meeting were approved with Micke Davis moving to approve them and Sue Wolf seconding his motion.  Motion carried unanimously.

Debbie Raine reported on the distribution of the Membership packets.  Within the last weeks almost half of the community have had their packets delivered.  There have been notations of homes that are not occupied, for sale or are owned by snowbirds who are not yet back to The Hamptons.  At last count there are over 80 homes for sale.  

John then asked the board about a December meeting.  He stated that in the past with all the activities that there has not been a December meeting.  The Bylaws state that six months of the year the board must meet.  This year we have met 8 times to date.

Motion by Sue Wolf:  I move to not have a meeting in December.  Second by Sandy Lehman.  Approved unanimously.

Sharon Guy gave the Concern Report.  She also addressed the Membership Packet delivery process.  

The Dog Park has been brought to her attention every month.  There have been two incidents where two dogs did have a rumble unfortunately.  Sun is trying to get the dog parks in shape and to keep the dogs from having less than desirable interaction.  There was an Incident at the pool when she was present.  Since Sun has owned the community there has been no safe water training held.  She has spoken to two appropriate entities:  Fire Department and YMCA about getting training  and better identification of safety equipment should an incident happen again.

She also got information on a Farmer’s Market here in community –starting in January.   Sun has approved it for a midweek day.

She also mentioned that residents can use the website for not just concerns, but for ideas or interests.

Sue Wolf gave the Welcome Committee Report.   There are 428 HOA members as of today.  There were 393 total members last year.  With several 2024 members selling this reduced the number from 393 to 380.  So, the membership has increased by 48 households in 2025.  

Sue then covered the Bingo Committee Report:  There were 208 residents in attendance for October, and they paid out over $2,000 in winnings to players.

John then reported for the Recycling Committee.  They no longer collect cans from pool.  Volunteers are needed to help crush the cans.  Interested parties can contact John, Sue or Gary to sign up.

John then opened the floor for comments or questions.

Lots:

272 = Consider buying the lot rent report.  Also, FMO is trying to get that to be available for all communities in Florida

377 – Dues and Budget

277 - Budget and Income

564 - Income and membership

423 = Glad to have full membership.  Power in numbers when negotiating with Sun

459 – Need to amend the budget to show balanced budget by moving $10,00 from CD.

333 - Asked all present to show appreciation for this Board’s numerous accomplishments and forward thinking.  

480 – Dog park and tree roots.  Also, Food Truck concerns.  Sharon will address this later.