Call to Order: President John Lindacher called meeting to order at 7:01 pm.  He then led the group in the Pledge of Allegiance

Roll Call:   John Lindacher, Sandy Lehman, Sue Wolf, Sharon Guy, Howard Korn, and Marianne Stone via telephone.  

President’s Report: John reported that on behalf of the Statutory Committee he had reached out to Sun Communities to follow up on the previous Committee’s concerns which included the moving of the smoking area from the clubhouse main entrance to the east side entrance. This move took effect on May 1st.  In addition, he asked about the grilling area discussed last year and learned that this was not in the budget for 2025.  The 2ndemergency only exit agreement is currently being worked out with Sun and the property owners in the back of the community.  The CERT Team will also be working on the plan.  He asked that an update be provided in the fall when the Statutory Committee meets with Sun representatives.  

John also discussed the Hamptons organizations’ collaboration to bring events to the community that residents want and to not have duplicate events.  He explained that events are not recurring, weekly or monthly activities such as bingo, poker run, and other weekly activities, but are non-recurring events such as the game shows or dances.

He commented on the Action Plans this Board has and the progress of each.  Digitalizing records has begun with the purchase of the laptops for the officers.  Later this year the archives will also start being digitalized.  Bingo has been brought into compliance and more information regarding an advisory committee will be discussed later. The HOA website has been completed and there was more on that project later in the meeting.

John shared that as of the meeting there are 66 homes in The Hamptons for sale.  34 are listed with the Sun sales team and 32 are listed with Joe Remkus of American Moblie Homes Sales. He also shared that list prices vs actual sales prices are lower now.

Vice President Report:  Sandy reminded everyone that the Board has 3 open positions, 1 resume has been received but there are still 2 positions available..  She announced that the HOA will host Summer Events with the first scheduled for May 22nd.  It is a movie night with more information to follow.

Treasurer:  Howard gave the treasurer’s report.  The HOA is in good shape financially. There main portion of funds is invested in CD’s and Money Market accounts earning interest at a good rate.  The fund in the Money Market account are the operating funds.  In the checking account the amount of $3K-$5K are for insurance, etc. He is still checking into the cost associated with the insurance required for the board.

John called for a motion to approve the report.  Sue Wolf so moved, second by Sandy Lehman.  The motion passed unanimously.

Summer HOA Monthly Meetings:  John announced that the Board will not be formally meeting during June and July.  There will be an August monthly meeting. He asked for a motion to approve the dispensing with those two meetings.  

Sandy Lehman so moved; second by Sue Wolf.  Motion carried unanimously.

Bingo Advisory Committee:  John relayed the guidelines and rules pertaining to the community’s Bingo games.  The Board is looking for volunteers to head up the Bingo Advisory Committee which will report directly to the Board.  Each committee member must be knowledgeable about every aspect of this activity.  They must know how to order supplies, figure the payout amounts, call if needed, how to set up the equipment and the hall, etc.  All interested parties should submit their names to any Board Member.  Once each person has met the qualifications, the Board will approve three persons to head the committee.  Dawn Kennedy, Lot #464 had a question concerning the committee which John answered.

Recycling: John reported that recycling of aluminum cans is still ongoing.  He said that the survey which was conducted in March showed overwhelmingly that the residents did not want to pay additional funds for recycling.  It might be that something can be worked out between Sun and the current company and that might take place in the future. Polk County no longer supports recycling and Auburndale has modified what they accept at the community site.

Concerns:  Sharon reported that the company cleaning the pool will now clean the pool either before or after the morning fitness/exercise class.  She again reminded the group that the smoking area outside the clubhouse is by the east side of the building as of May 1st.  

Shuffleboard equipment has been purchased at a rate of 10-12 sticks each year.  Please try to rotate the equipment when using the courts so that the equipment in the front of the storage unit is not continuously being the sets used.  

Sharon also reported that the Clubhouse floor renovation needs to go to Sun as a capital expenditure for future consideration. It is not included in their 2025 budget to date.

is a Capital Expenditure and as such is not in the 2025 budget to be done.

She also asked that neighbors look out for their neighbors’ properties when they are vacant for vacations or the summer.  Even with a caretaker for the property, it is wise to notice if something doesn’t look right.  See something; say something. She thanked Todd for always being ready to talk about residents’ concerns.

Welcome:  Sue reported that she had called on several new residents and will be making more calls in the next few weeks.  In Arpril there were ten homes sold.  She has met and welcomed the residents of seven of the homes and the other three have not yet moved into their homes.  One new resident, Sue Mayo, lot # 413, was present and recognized.

Communication:

Census: Marianne reported that more census forms have been received.  She thanked everyone who has completed one which will become the basis for the 2027 phone directory.  She asked those present to ask their friends and neighbors to complete one if they hadn’t done so.  

Facebook: Marianne stated that there had been some spirited discussions on Facebook and she asked that residents read the new rules and adhere to them.  She explained that the a group of 4 Administrators and Moderators consult each other before taking any actions deemed necessary when discussions start to become negative.  She reminded those present that the Facebook page was started to share information.  She stated that if everyone read and followed the rules the Admins and Moderators would have very easy jobs because there would be no need for any corrective action to be taken.

Website: Marianne thanked Rob Wilkins for making the website come alive under the time frame which had been promised.  Tonight the website becomes live.  She stated that Rob had listened to what the Board wanted and had worked diligently to make certain that he developed the site exactly to meet and even exceed the Board’s expectations.

She then turned the demonstration of the site and further explanation of future abilities of the site over to Rob.  There were technical difficulties with the televisions in the ballroom but Rob calmly asked those present with cell phones to go to the website address for a preview of the initial site.  A huge round of applause was given after those present looked at the site.  As needs change the website will be updated.  

Prior Month’s Minutes:  John then asked if there were any corrections or additions to the April 2025 minutes.  There being none, he asked for a motion to accept the minutes as written.  Sandy Lehman moved to accept the minutes; Sue Wolf second.  The motion carried unanimously.

John then opened the meeting to questions from the floor:

Jackie LaJeunesse Lot # 594 Will minutes be posted on Website?  Yes after approved

Cheryl Tallardy Lot # 501 Can the Board confirm that there was no Statutory Meeting this spring?  John confirmed that all prior issues were confirmed via email and will be in a letter also.  The next Statutory Committee Meeting with Sun will be in the fall.

Frank Forant Lot # 103 His understanding at the November Statutory meeting was that a Spring meeting would be done to address lot rents.  John confirmed that this item had not been ignored but had been addressed in the notice sent to Sun.

Bruce Emmett Lot #564  He understood that a meeting in the Spring was to get ahead of Sun’s budgeting process concerning lot rents  Again, John confirmed that this had been addressed in the emails with Sun.

New Business: Howard asked for a feasibility study and discussion with Sun about the HOA hosting a car show later in 2025.  He said that volunteers would be needed to help and would have more information once he knew if the community was interested in this type of event.

There being no further business before the Board, John asked for a motion to adjourn.  Howard moved to adjourn the May meeting; second by Sandy Lehman.  Motion carried unanimously.  Respectfully submitted, Marianne Donner-Stone, Secretary